🎯 PT Clinic AI Email Sequence Generator

🧠 What it does

This automation generates personalized cold email sequences for uncontacted physical therapy clinics, pulling lead info from Google Sheets and using GPT-4 to create 4 highly-targeted outreach emails — all tailored for the PT industry.

✅ Key Benefits

• Saves 25–40 hours/week of manual email writing
• Delivers niche, pain-point-driven messages to PT clinic directors
• Auto-updates your campaign sheet with verified, ready-to-send sequences
• Scales cold outreach with quality and speed

⚙️ How it works

1. Fetch Prospects

• Pulls leads from a Google Sheet tab (e.g. Sports & Orthopedic PT)
• Filters only those with Email Sent Status = "No"

1. Batch Processing

• Runs one lead at a time to avoid API throttling and preserve accuracy

1. AI-Powered Generation

• GPT-4 generates a 4-part email sequence:
• Email 1: Pain point + intro
• Email 2: Social proof (success story)
• Email 3: Objection handling
• Email 4: Final CTA with opt-out or redirect option

1. Content Validation

• Extracts emails using regex
• Checks for name mismatches
• Ensures all 4 emails exist before saving

1. Data Update

• Auto-saves all email subjects and bodies to Google Sheets
• Marks lead as updated and moves on to the next

🧾 Requirements

• Google Sheets with required fields (link to make a copy is in the workflow)
• OpenAI GPT-4 API key
• SMTP service (optional, for sending later)
• Telegram/Slack bot (optional for alerts)

📦 Output

A fully populated sheet with:

• Four cold emails per clinic
• Subject lines and message bodies
• Quality-checked entries, ready to be scheduled or sent manually