AI Resume Screening & Candidate Pipeline with Error Handling

AI Resume Screening & Candidate Pipeline (with Error Handling)

Automate your entire hiring pipeline — from inbox to shortlist.

🚀 Overview

This powerful n8n workflow automatically screens resumes from Gmail, analyzes candidates using GPT-4o, and logs structured results into Google Sheets — complete with error handling, validation, and notifications.

Built for recruiters, HR teams, and startup founders, it combines automation + human touch, cutting manual review time by up to 80%.

⚙️ What It Does

• Auto-detects and downloads resumes from Gmail (PDF, DOCX, TXT)
• Extracts key data (name, email, skills, experience)
• Analyzes candidates using GPT-4o against your job description
• Scores and summarizes each applicant (1–10 scale)
• Logs results into Google Sheets in real-time
• Sends error alerts for failed or low-quality submissions

🧠 Error Handling & Recovery

• File validation before processing
• Resume quality checks
• AI processing fallback and timeout protection
• Gmail error alerts
• Logging failed attempts to a review sheet

No more broken workflows or missing resumes — every step is verified.

🧩 Integrations

• Gmail — for intake and notifications
• Google Drive — for secure resume storage
• Google Sheets — for candidate tracking
• OpenAI (GPT-4o) — for AI-powered resume analysis

💼 Perfect For:

• Recruiting agencies automating applicant screening
• HR teams managing large candidate volumes
• Startups hiring across multiple roles
• Remote teams needing shared visibility

📋 Requirements

• n8n account (self-hosted or cloud)
• Gmail, Google Drive, and Sheets credentials
• OpenAI API key
• Error notification email

Includes setup instructions + Google Sheet template link.

💡 Why This Workflow?

Unlike basic automations, this one’s built with enterprise-grade error handling — so it won’t break when a file fails, text can’t be read, or AI times out. You’ll always know what went wrong, and where.

It’s plug-and-play, auditable, and designed for production-level reliability.

🔗 What You’ll Get

• AI Resume Screening & Candidate Pipeline.json (ready-to-import workflow)
• Step-by-step setup guide
• Google Sheet template
• Error notification example

🏁 Ready to Automate Hiring?

Stop spending hours on manual resume reviews.
Let AI shortlist your best candidates while you focus on interviews.